Saturday, April 21, 2012

Can Social Media Help You Get More Hotel Reservations?


There’s no doubt about it. These days a small business has to be aware of the role the internet, and all the various social media sites on the internet, plays in successfully marketing the business. But I know first- hand that navigating through the maze of information and how-to’s can be overwhelming.

Less than a year ago, I was strictly on the social and personal side of social media sites but recently I jumped feet first into helping GraceSoft/Easy InnKeeping’s Marketing Department. Now I’m trying to learn how sites likeFacebookLinkedInGoogle+ and Twitter can be used not just for marketing a small business, but also how they can be used to expand the level of customer relations our company has with the properties that use our product.


Fortunately for me, there’s HubSpot to the rescue. Not only do they make things like creating a blog on the company website really easy and manageable, but HubSpot continually offers a wealth of understandable information on everything from how to write a good blog article to how to set up company social media sites to how to get that blog article onto those company media sites. If you’re not a HubSpot user, there’s still a ton of information out there on how to use social media. Social Media Examiner, for instance, is an easy to read blog with some great articles. That’s one I follow on Google+. I also routinely check out marketing articles on the news feed on LinkedIn. I’m learning a lot, and hopefully some of what I’ve learned will be helpful to you, too.



So, what are some of the first things a small business can do about making their presence known on the social media sites? 

  • Decide who your target audience is.
We’re a B2B (business to business) company here, so the social media site that works best for us may not be the same as someone who manages a B2C (business to consumer) property. Our target audience is not only our clients who use Easy InnKeeping as their property management software but also other properties who are interested in finding out more about hotel reservation software. Who is it that you want to connect with?
  • Figure out what it is you want to share.
Do you want to show pictures and create a more interactive place where guests can share their experiences of their stays at your hotel or B&B?  Are you trying to attract more business travelers? Do you specialize in creating weddings that women dream of? The answers would be - take a look at Facebook; try setting up a business page on LinkedIn; and check out one of the newest social media sites, Pinterest.

  • Be realistic about how much time and effort you have to spend on social media.
While it might seem really nice to have a presence on as many sites as you can, if you can’t keep up with updating all of them regularly, you could send more of a negative message to guests and potential guests than a positive one. It’s okay to try out the different ones, to see which sites work best for you. But once you figure that out, if you concentrate on just a few sites where you get the most guest interaction, that’s where you'll get the most return for your time and effort.

Wednesday, April 18, 2012

Hotel Reservation Software - Why go web-based?


While its staying power is a testament to the development and quality of the desktop version of Easy Innkeeping, technology and software development moves at a rapid pace. So it was no surprise that many users of Easy Innkeeping 3.2 or 4.0 discovered that their old software was not completely compatible with Microsoft’s latest operating system, Windows 7.  A big surprise though, too many of those customers when they called to find out about upgrading, was finding out that Easy Innkeeping is now in the cloud, aka web-based.

What are the advantages of upgrading from an old desk-top version to the web-based?

First and foremost, your data is secure. It is backed up regularly, and is accessible from more than one computer. Grace offers the web-based version of EasyInnkeeping hosted on its secure and reliable servers. You don’t need to be concerned about the old software being incompatible with current operating systems. You also don’t have to worry about losing your data when an old computer crashes and can’t be revived.  Benefits to the online Easy Innkeeping include remote access, easy maintenance and monthly payment plans. Updates are automatically included, as they are released.  

What’s different about Easy Innkeeping as cloud-based hotel management software?

In keeping up with client needs, there have been many new developments with the reservation software since version 4.0. Menus and screens have been redesigned to be more user-friendly.  The look of the Monthly Calendar has gone from this:














To This:













The process of entering guest and reservation information has been streamlined. Instead of entering guest information first, then creating a reservation for them, guest information is now saved directly from the reservation screens.

Perhaps even more exciting are the additional modules and features that have been added to Easy Innkeeping. What we call our Sales & Marketing module is actually a fully integrated CRM, or Customer Relationship Management system. The tools for email marketing are built in. There's no need for a separate program or guest contact database like Constant Contact.

Other innovations since EIK 4.0 include the additions of more reports (many created specifically because of client requests), the Condo module for condo and vacation rental property management companies, and GDS interface.

So why switch?

If your existing desktop version is still working, you’re probably wondering why you should consider switching to the current web-based version. All I can say is that computers and technology have a shelf-life. For users of older versions of Easy Innkeeping, we can typically retrieve and transfer your data from a working computer with an internet connection to a new web-based Easy Innkeeping account. So don't wait until your old computer crashes, you get the blue screen of death, and your files and database are lost forever before you realize that upgrading to the newest version of Easy Innkeeping is what you really need to do.




Thursday, April 12, 2012

Hotel Online Reservation Software has Proved to be a Boon not Only for Travelers but Also for the Hospitality Industry as a Whole.


EasyInnKeeping is increasingly popular vacation rental management software for condo rentals, penthouse, and apartment and vacation rentals. The Condo version is designed for managing individually owned units rented on a short term and/or long term basis (daily, weekly, monthly or yearly).

The perfect solution for multiple owned properties within a single location, this condo management software includes end-of-the-month accounting reports of owner commissions and revenues. Maintenance fees are assigned to each owner and included in condominium management software reports and statements.

If you need condo rental software that provides remote access, Easy Innkeeping is a great solution. Managers, board members and owners can login from anywhere that provides internet access and view reports and reservations. This condo software provides an easy-to-use interface for adding reservations, checking in guests and processing payments

Reservation form opens when you click on the room and arrival date

·      Quick Reservation provides one-screen entry for guest info, dates, room, rate, discounts and payment

·          Print a bill, send a letter, or check-in guest with “one click” using the quick link menu

EasyInnKeeping Hotel, Motel and resort reservation software. Designed to help you manage your reservations, analyze your marketing and financial data, and interface with a real-time online reservation software system for web site bookings. In addition, the hotel software will allow you to set up different security levels for you staff, provides you with Audit Reports, and allow you to connect from any computer with internet access.

In comparison with other software for hotels, we pride ourselves on our products’ easy-to-use interface. You will find yourself spending less time learning our software and training staff; and more time enjoying the benefits of using EasyInnkeeping. With our free online training services, your management and staff can make effective use of your hotel software to manage your guests, housekeeping and reservations.

Manage your Online Reservations Interface allows your guests to view your reservations online through and receive online reservations directly into your reservation software system. Accept online reservations from your website 24 hours/day!

The Easy Innkeeping ASP also interfaces with Inn Link’s CRS, which provides access to thousands of internet booking sites such as Travelocity, Hotwire and Orbitz as well as 250,000 travel agents worldwide. Electronic distribution to travel agents and travel sites through Easy Inn Keeping’s easy to use database.

Many managers and innkeepers use the mobile interface to look up today’s check-ins from their smart phones, laptops or anywhere with a secure internet connection.

Mobile interface for the hotel software includes the following features:


• Today’s check-ins, departures and calendar search

• Reservation form for entering new reservations

• Sales contact database and email feature


EasyInnKeeping maximizes your marketing potential by providing integration with several internet marketing options:

Global Distribution System (GDS) interface promotes your property on thousands of internet booking sites such as Travelocity, Hotwire and Orbitz as well as 250,000 travel agents worldwide. A powerful channel to increase your exposure and sell more rooms to a wider market. After initial training and setup, bookings are managed automatically through EasyInnKeeping


Easy WebRez module allows guests to book from your own property’s web site for a simple monthly price. This feature is included with all web-based reservation software purchases

Universal date format displays the arrival and departure dates that can be easily understood by guests booking from any nation in the world.


Credit card validation is provided for a wider range of credit cards used also in Asia and Europe.